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Cataloging Unit Procedures and Policy

Field-by-Field Comparison of AACR2 and RDA

Field-by-Field Comparison of AACR2 and RDA

006 Field (Fixed Field Description)


Leader/18 Desc (Descriptive Cataloging Form)



§  a


§  i (mostly with ISBD punctuation, the same as AACR2’s end of field/subfield punctuation)

§  c (without ISBD punctuation)

DtSt (Date Style)



§  s (for single publication and/or copyright date)


§  s (publication date only)

§  t (for publication date and copyright date, even if the same year: [2011], ©2011)

Publication date is required, to be supplied in brackets if not found in the resource. Copyright date not required, if publication date is present, but it may still be desirable to include it for more specificity.

020 Field (ISBN)



§  Whether qualifying terms are abbreviations or not, use what is in the source, use standard abbreviations, or not, such as pbk., hbk., ebook, or use cloth, electronic, etc., if not in the source.

§  Use $z for an invalid ISBN, such as for a record for a print book that also has the ISBN for the online version. The ISBN for the electronic version would be considered invalid in a record for the print version of a title.

040 Field (Cataloging Source)



§  $a $b $c $d (no subfield e)


§  $a (cataloging source) $b (language of cataloging) $e rda $c (transcribing agency) $d (modifying agency)

§  ($c and $d are system supplied.)

100 Field (Main Entry)



§  First named author if there are no more than 3, otherwise title main entry.

§  Form of name as established in authority record, $e relater term is infrequently used.


§  Use the authorized form of the first named author, no matter how many authors there are.

§  Use a comma after the name and before the $e (relationship designator) except when the name has an open date.

§  Editors are not creators and cannot be tagged in the 1xx field.

§  Organizations that sponsor a conference can be considered creators and can be tagged in the 1xx field and can have a $e (relationship designator).

§  Moving image works are entered under the title main entry.

§  Relator terms are optional and not required, except for the term “illustrator” for juvenile works. PCC policy strongly recommends the use of relationship designators (see Appendix J for terms).

§  Multiple terms for one name are allowed, such as $e composer, $e singer.

245 Field $a $b (Title/Subtitle)



§  Capitalize as in sentence usage (Initial word and proper nouns only)


§  Capitalization should follow AACR2 sentence style (and Appendix A).

§  To use the exact capitalization found on the title page or title screen of a work is permitted but not encouraged.

§  Punctuation within the title is to follow the source, which may not be the case in AACR2.

245 Field $c (Statement of Responsibility)



§  Give up to 3 names per function, if more give first and… [et al.]


§  If there are multiple authors, list all or list the first named author and then list how many others there are.

§  Terms of address and affiliation on the source, such as Ph.D., Professor at …, M.D., or Jr. should be included in the transcription.


§  Use [sic] or [i.e.] to correct errors


§  Transcribe without correction.

§  May add a note to explain the needed correction and also add a variant title entry for corrected title


§  Enclose in square brackets for what is taken from outside the chief source of information


§  Enclose in square brackets only if taken from outside the resource being cataloged


§  May supply other title information in brackets


§  Other title information not supplied, except for cartographic and moving image materials

250 Field (Edition Statement)



§  Use abbreviations, such as 3rd ed.


§  Record as it appears in the publication, abbreviated or otherwise, for example, Third edition. If it is abbreviated in the publication, do not double punctuate.

260 Field (Publication, Distribution, etc.)

Use only in AACR2


§  $a Include larger jurisdiction, if needed for clarity

§  $c Publication or copyright date

§  [S.l. : $b s.n., $c 18–?]

§  Adjacent subfields share square brackets.

264 Field (Publication, Distribution, etc.)

Use in RDA


§  First indicator is usually blank for a monographic work.

§  Second indicator: 0 for production, 1 for publication; 2 for distribution, 3 for manufacture, 4 for $c copyright symbol: bar syntax |cs| date, with no period after the copyright date.

§  Record copyright date also if publication date is inferred (put it in brackets). If both dates are the same, copyright date may be omitted for brevity or included if specificity is preferred.

§  Include larger jurisdiction as found, if on the resource; if supplying a larger jurisdiction, consult the list in Appendix B11.

§  Adjacent subfields do not share square brackets.

§  Example: [Place of publication not identified] : [Publisher not identified], [between 1800 and 1899?]

300 Field (Extent of Item)



§  Use abbreviations such as p. : ill. ; cm. A period is needed after the size, for example, 24 cm.

§  The final period most often is not present in RDA except in the case described below.

§  Correct pagination with brackets, such as: 48 [i.e. 55] p.


300    vi,  55 p. : $b ill. ; $c 24 cm.


§  Spell out description: such as pages : illustrations ;

§  For size and extent, continue to use abbreviations such as in., hr., min., etc. (follow LC practice)

§  Add a period at the end of cm if a 490 field is present, but otherwise do no use a period in this position.

§  Use cm for all size measurements instead of inches; except, LC practice uses inches for discs and other audio carriers.

§  Correct pagination with a statement, such as: 48, that is 55, pages


300     vi, 55 pages : $b illustrations ; $c 24 cm

3xx Field (Content, Media, Carrier)



§  Use the 245 $h [medium designator]


§  Use new fields: 336, 337, 338 (rda content, rda media, rda carrier)

§  Order of subfields: $a term $b code $2 type of term/code

§  Fields are repeatable, if needed, although only the primary content needs to be represented in these fields.

§  Record or add term in $a, but accept it rather than delete it if $b (code) is already present in the record.

§  Use the following term/codes in $2 in the 336, 337, and 338 fields respectively:

§  336 $2 rdacontent

§  337 $2 rdamedia

§  338 $2 rdacarrier

Example for a monographic print item:

336   text $b txt $2 rdacontent

337   unmediated $b n $2 rdamedia

338   volume $b nc $2 rdacarrier

Example for a DVD videorecording item:

336   two-dimensional moving image $b tdi $2 rdacontent

337   video $b v $2 rdamedia

338   videodisc $b vd $2 rdacarrier

490 Field (Series - Not Traced or Traced Elsewhere)



§  Follow the source for transcription of series numbering.

500 Field (Note Field)



§  Make a note for the source of the title if the title is not from the title page, from the title frame, or if it is not the only title on the resource.

502 Field (Dissertation Field)



§  Example: Thesis (Ph.D.)—Kent State University, 2014.


§  There is no punctuation between subfields.

§  Order of entry: $b academic degree $c granting institution $d year granted $g miscellaneous $o dissertation identifier.

§  Example: $b Ph.D. $c Kent State University $d 2014.

504 Field (Bibliographical Note)



§  Use abbreviations for pages or leaves in the bibliographical note.

§  Example: Includes bibliographical references (p. 28-30).


§  Use a statement instead of brackets to correct pagination, such as: 48, that is 55, pages.

§  Use the full words pages or leaves rather than using abbreviations.

§  Example: Includes bibliographical references (pages 28-30).

505 Field (Content Note)



§  Capitalize as in sentence structure (follow LC practice).


§  Capitalize as in sentence structure (follow LC practice).

6xx Field (Subject Added Entries)



§  Use the form of heading as established in authority records.


§  Form of heading my be simplified, such as the omitting of hierarchical structure, such as in Bible. N.T. Matthew. In RDA, the N.T. can be omitted and the subject heading would simply read Bible. Matthew.

7xx Field (Additional Authors/Editors)



§  Provide up to 3 names per function in addition to the 100 field entry. Relator term use is infrequent.


§  In addition to illustrators of children's books (where the use of a relator term is required), use cataloger judgment to add and use a relator term, but RDA recommends the use of relator terms.

§  Spell out abbreviations such as Dept.

830 Field (Series - Traced)



§  Use established form

§  Omit any article at the beginning of a series title

§  Omit ISSN